Conventional methods of recording, creating, retrieving, and accessing information of document files among the modern society tend to be replaced. Aside from the fact that it could be destroyed due to unexpected threats of calamities such as typhoons and floods, physical space is another major problem. Scientists also see how it affects the ecosystem from millions of trees that are needed to cut to manufacture papers.
Through the use of storage systems, the information as virtual files became possible. It paved the way for humans, especially for those who work at offices and study at schools, to easily access and transfer files in just like a click away. As an overrated file format extension type, “.docx” and “.doc,” are most commonly used. To give you the ultimate edge on producing your file with other file formats, check this guide out:
PDF File Format
Portable Document Format (PDF) is one of the best document file extensions to use when submitting or transferring document files. What is interesting here is that it does not allow the other users to make changes to your document because of its steady, unalterable form. It protects the texts and images to remain in their original positions. Fortunately, there are ways to convert your document (with those .doc or .docx extensions) files to a PDF file format. To make it easier for you, PDFBear’s website has an enormous library of tools to convert Doc to PDF file format. They have these other options to even split, merge, and compress your converted PDF file. They can also convert other types of file formats into PDF such as Excel, PPT, JPG, and more and vice versa.
Excel Binary File Format
If you are still creating tables and computing data on a document file, perhaps you are doing the wrong thing. Excel Binary File Format (XLS or XLSX) creates cell tables, computing data, chart sheets, pivot tables, and metadata among others. A workbook of an excel can contain one or more worksheets wherein formulas, text data, numeric values, images, charts, and external data connections are applied and stored. How versatile it is indeed, as it can also work with PDF, TXT, HTML, and other file formats. Microsoft established Excel for the application with Microsoft Excel; google docs has also an application for this. Did you also know that it is also called Binary Interchange File Format (BIFF)?
ODT File Format
Open Document Text (ODT) file format is largely similar to DOC or DOCX files. What makes it unique with the document file format is that it could be opened or accessed in open-source word or text processor programs. Open office is an example of this. This file format is quite versatile and convenient as it lets the file receiver access or opens the file even if he or she has no Microsoft Office. Although it is an open-source type of format, it has a downfall that could put your device into a mess. ODT files are types of zip-archive that contain XML, from which some anti-virus applications could not detect the hidden malware inside the file if ever it has.
PowerPoint File Format
PowerPoint (PPT) file format is for presentable and engaging presentation files wherein sets of designs, visuals, animations, audios, and themes are being applied. It is perfect for educational and office presentations in order to exhibit concepts and ideas from its comprehensive sequence of slide shows. PPT is another product of Microsoft from its PowerPoint suite that dominates the formal field of office and scholastic settings; indeed, it became well-known presentation software than any other. It turns into a go-to software for every presenter and discussant, even for those who are not much familiar with it due to its easy features, most especially in this time of virtual conferences. It is ideal for learning and understanding concepts without doing further research due to its embedded audio, video, and images on producing impactful content.
Text File Format
Let’s make it clear. No fancy; no decors — just the readable characters. Text (TXT) file format is for plain and straightforward content wherein data and information are being introduced in such a static and linear manner. What makes TXT file extension format special is its computer-readable formats that can be also decoded by the standard alphabet of humans. It is the most basic type of file format. Although it can be labeled as that, there is no such definition of this type of file format. Despite that, there are few common formats under it including American Standard Code for Information Interchange (ASCII) for a cross-platform format, and American National Standards Institute (ANSI) for Disc Operating System (DOS) and Windows platforms.
There are lots of document file extensions, aside from the DOC and DOCX formats, that have emerged to the modern structure of creating digital files to store and create information. Each file format has its own functions and uses that cannot be found with another file format. Despite these easy-to-create file formats, we cannot deny that physical documents have also benefits inconvenience on accessing the files as it does not require devices, cloud storage, and even the Internet. Other threats such as malware, data security, data confidentiality, online information theft, storage system damage, and other circumstances could also be the problem with the digital files. Both physical and digital files have their innate advantages and disadvantages.